Position Description:
The Project Coordinator supports Project Managers in the successful delivery of projects by planning, coordinating, and implementing project tasks. This role involves close collaboration with Project Teams, Hospital Staff/User Groups, Consultants, and Contractors to ensure effective execution and communication throughout the project lifecycle. The Project Coordinator is responsible for developing and maintaining key project documentation and databases, including progress reports, schedules, budgets, and risk registers. Additionally, they assist with procurement activities and the development and implementation of communication plans.
Duties & Responsibilities
- Assist with all phases of project management, including initiation, planning, execution, monitoring and controlling, and closure.
- Support scope management and control by identifying issues and recommending resolutions.
- Develop, update, and manage project documentation, including reports, proposals, submissions, and correspondence.
- Assist with stakeholder engagement and project communications planning and implementation.
- Support consultant and contractor procurement and management processes.
- Monitor project budgets and track expenditures; assist with budgeting activities.
- Identify, monitor, and track project risks.
- Assist with project quality management to ensure standards and expectations are met.
- Provide comprehensive administrative support such as word processing, proofreading, filing, report preparation, meeting scheduling, and minute-taking.
- Coordinate project workflows by managing team schedules, shared files, timelines, and budgets.
- Facilitate internal meetings to ensure deliverables and deadlines are met.
- Oversee version control, formatting, and compliance of documents to ensure quality and adherence to requirements.
- Draft, edit, and summarize briefing notes, presentations, confidential materials, and outputs from meetings and engagement sessions.
- Perform other duties as assigned.
Qualifications: - A university degree or diploma in a relevant field such as architectural technology, engineering technology, construction technology, project management, or a related technical discipline.
- Minimum of 2–3 years of experience in project management, healthcare, or a related field.
- PMP designation, or willingness to obtain within one year of hire.
- Advanced proficiency in Microsoft Office Suite, including:
o Excel (e.g., pivot tables, formulas)
o Project scheduling tools (e.g., MS Project or equivalent)
o Databases (e.g., building tables, writing queries, generating reports)
o Teams, SharePoint, Planner, PowerPoint, Adobe
o Experience with AI tools is an asset. - Experience with AutoCAD and Revu Bluebeam.
- Strong written and verbal communication skills.
- Excellent organizational and time management skills with the ability to prioritize competing tasks and meet tight deadlines.
- Ability to take initiative, work independently, and collaborate effectively in a team environment.
- Demonstrated understanding of financial tracking, reporting, and risk management.
- Proven ability to manage multiple priorities, develop and maintain project schedules, adapt to shifting priorities, and track ongoing issues and actions.
- Knowledge of Anishinaabe culture and language, and experience working in First Nation communities is considered an asset.
Additional Requirements: - Must maintain strict confidentiality.
- Must be willing to work flexible hours.
- Must be willing to travel when required.
- Valid driver’s license and vehicle.
- Vulnerable Sector Criminal Records Search.
Please forward your resume, cover letter and three references to:
Human Resource Department
Kenora Chiefs Advisory
P.O. Box 349- 240 Veterans Drive, 3rd Floor
Kenora ON P9N 3X4
Fax: 807-467-2656
Email: resume@kenorachiefs.org